Woodward I.T. Communicator

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Communicator is an excellent example of how Woodward IT can assimilate with specialist occupations to produce a result fit for any work arena. If you have a need for software that is tailored to your occupation type don't hesitate to contact Woodward IT for further information.

Professional Development

Each Communicator user has their own professional development page which highlights their qualifications and any other skills they have or courses completed.

There is also functionality for teachers to see any courses that are currently on offer and register their interest in attending.

Room Hire

The Room Hire component of Communicator allows any user to book a room as well as see any bookings that exist for a room. Rooms can be booked by navigating to that room in the map window and selecting it. Rooms that are designated as meeting rooms appear in a slightly different colour in the map window.

After selecting the room and entering date/time information, users can then book any equipment or ICT peripherals required for the meeting.

Room bookings can be made for a single day, span many days or can be made for every day of the week or recurring on a weekly basis.

Minutes of Meetings

Communicator also manages minutes of meetings. The minutes can now be recorded directly into Communicator throughout a meeting which negates the need for minutes to be produced at a later time. Minutes are archived and can be revisited at any time.

At any stage during recording minutes, todo items can be assigned to any member of the group. This means users have instant notification of any action item they are assigned. Once a meeting has been closed, each member of the group is then notified that new minutes are available.

Shop Orders

One of the exciting parts of Communicator is the ability for teachers to browse the contents of the school shop and place orders. When shopping, each teacher sees the funds available in their classroom and teacher accounts, the price of stock in the shop and the quantity available.

Each teacher has their own shopping cart from which they can add or remove items before placing a order. Communicator doesn't allow you to spend more money that you have, or order quantities of items greater than that available.

Teachers can also generate reports on their purchase history for the current year. This is beneficial because it allows them to display where the funds from the Booklist Alternative Scheme are being used.

Outgoing Documents

Another function of Communicator is to act as a document management tool for all outgoing documents. Documents that are to be sent out are first lodged by teachers and then approved by administration staff. Once approved they are registered on the web server (through Communicator) automatically.

Documents can then be forward directly to reprographics for photocopying. This process simplifies document workflow because teachers can quickly lodge a document and are then informed when the copies can be picked up without any intervention.

Registered documents then form part of an archive and each user can see old documents in read-only mode.

Maintenance Requests

Communicator allows any staff member to lodge a maintenance request which is then forwarded to an appropriate user. Users nominate the location of the problem by marking the spot in the map window.

Maintenance requests can be for buildings, grounds or ICT equipment. Maintenance requests are archived and can be searched to find unresolved requests and the costs and/or time involved in their resolution.

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