Woodward I.T. CeMS 2.2

Woodward IT is a partner of:

CeMS (Cemetery Management System) is an application designed to assist in the day-to-day running of cemeteries and to assist in the record keeping process. It is becoming more and more important to keep accurate information about the deceased as the trend for family tree searching and genealogy becomes more prevalent. As well as this, CeMS provides an accurate way for you to record your Right of Burial (ROB) information.

CeMS has been developed with an extremely easy to use interface, similar to a lot of your other desktop applications. You can easily add information about a person, record a burial, make a booking, and a plaque order or view a photo related to a deceased. CeMS is currently available for individual desktops or can be integrated with SQLServer.

In a sense, CeMS forces some integrity constraints on the data you enter. It's purpose is to ensure that you can deliver the correct results to a query from your sexton, a funeral director, plaque maker or concerned relative at the front counter.

The main access to all of CeMS functions is through the Explorer bar on the left of the CeMS window. Any user familiar with Microsoft Explorer will already be familiar with this. From here you can load any action to perform, such as recording details about a burial, or adding a new interment.

With CeMS you control exactly what information is available. You can enter multiple cemeteries and be able to switch between each cemetery easily. You also have the ability to directly enter the options that appear in all the pull-down menus on each of the windows in CeMS.

For more information on CeMS, continue to CeMS Page 2

Deceased and Next of Kin Details

The starting point of data entry is to store information about the deceased and any next of kin. CeMS provides flexibility to store just names or optionally a whole pile of genealogy about people. For instance you can store details such as age, marital status, maiden names, nick names, religious denominations, occupations, date and places of birth, christening and death, cause of death, medical attendant and free form notes.

From the Person Details you can easily jump to any other related about a person such as existing bookings, burial details and plaque ordering information. From the Person Search dialog you can edit details as well as store photos against an individual.

One of the features of CeMS is that you only enter a persons details once. From then they are assigned a unique ID and then selected against a burial or booking. Therefore your data will always be consistent.

Burials

You can then use the people information entered to record burial details. On the Burials dialog you can select the deceased and next of kin and the relationship between them. You must also nominate the interment that they are buried in.

Optionally you can also record Right of Burial (ROB) and receipt numbers, any interment charges, and a whole pile of information about the burial itself such as: date & time, funeral director, minister, body or ashes buried, depth of the burial and whether there was a graveside service.

There is also a burial calendar, where you can see burials recorded by date, and the times of burials for a particular day.

You can search for burial details by:

The surname or partial surname of the deceased
The interment or partial interment details

Cemetery Bookings

In CeMS, you can book interments for up to 2 people. CeMS will alert you when entering burial information for a person with a booking, or if you attempt to enter burial details against an interment for which there is an existing booking.

Against a booking you can also store any booking charges and right of burial and receipt numbers.

You can search for booking details by:

The surname or partial surname of the booking recipients
The surname or partial surname of the booking applicant
The booked interment or partial interment details

Plaque Orders

CeMS also allows you to store all your plaque order information. This makes it easy to answer questions on when plaques were placed and ordered and also inspect Right of Burial information before installing a plaque.

For a plaque you must record, the deceased it belongs to and the interment, but optionally you can also store: the plaque applicant, the charges associated with a plaque order and receipt numbers as well as the order number, plaque maker and date it was received and installed.

You can search for plaque order details by:

The surname or partial surname of the deceased
The surname or partial surname of the plaque applicant
The interment or partial interment details of the deceased

Map Window

One of the features that sets CeMS apart from other cemetery databases is the Mapping Window. You can graphically inspect and query interment details in your cemetery. As well as this you can navigate around the interments by zooming in, zooming out and panning.

The Map Window supports thematic shading of interments with burials, bookings or plaques. This way you can see the usage of interments and identify interments that are available (unused).

You can also interactively click inside an interment to query its details. This allows you to directly load the details of a booking, burial or plaque from the Map Window.

On some of the search dialogs in CeMS, you can load the map window and move directly to a particular interment. For example after selecting a deceased's name for a burial, you can load the map window and have it zoomed directly to the interment associated with that burial.

Continue to CeMS Page 2 ->